Privacy Policy

Last updated: November 20, 2025

At Quorum Depth, we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, share, and safeguard your data when you visit our website or engage with our services.

We respect your right to privacy and handle your information in accordance with applicable data protection laws, including the UK General Data Protection Regulation and the Data Protection Act 2018.

Information We Collect

Information You Provide Directly

We collect personal information that you voluntarily provide when you interact with our website or services, including when you submit contact forms, request information, or engage our research services.

This may include your name, email address, organization details, telephone number, and any other information you choose to provide in your communications with us.

Automatically Collected Information

When you visit our website, we automatically collect certain information about your device and browsing behavior through cookies and similar technologies. This includes:

• IP address and geographic location
• Browser type, version, and operating system
• Pages visited, time spent on pages, and navigation patterns
• Referring website and search terms used
• Device identifiers and technical specifications

Analytics and Cookies

We use analytics services and cookies to understand how visitors use our website, measure the effectiveness of our content, and improve user experience. For detailed information about our cookie practices, please refer to our Cookie Policy.

How We Use Your Information

We process your personal data for specific purposes based on legitimate legal grounds. The ways we use your information include:

Service Delivery and Communication

To respond to your inquiries, provide requested information about our services, communicate regarding potential engagements, and deliver analytical research products you have commissioned.

Website Improvement

To analyze website usage patterns, understand visitor preferences, identify technical issues, and enhance the functionality and user experience of our digital platforms.

Marketing Communications

To send you information about our services, research insights, and relevant industry updates, only where you have provided consent or where we have a legitimate interest to do so.

Legal Compliance and Protection

To comply with legal obligations, protect our legal rights, prevent fraud or misuse of our services, and ensure the security of our systems and data.

Business Operations

To maintain records, manage client relationships, conduct internal analysis, and improve our service offerings and operational efficiency.

Data Sharing and Third Parties

We do not sell your personal information. We may share your data with third parties only in the following circumstances:

Service Providers

We engage trusted third-party service providers to assist with website hosting, email delivery, analytics, payment processing, and other business functions. These providers are contractually obligated to protect your data and use it only for specified purposes.

Analytics Platforms

We use analytics services to understand website performance and user behavior. These services may collect and process data according to their own privacy policies.

Legal Requirements

We may disclose your information when required by law, in response to legal processes, to protect our rights or property, or to ensure the safety of our users and the public.

Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred to the acquiring entity, subject to the same privacy protections.

Data Protection and Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. Our security practices include:

Encryption

Data transmission is secured using encryption protocols, and sensitive information is encrypted when stored.

Access Controls

We restrict access to personal information to authorized personnel who require it for legitimate business purposes.

Regular Monitoring

We continuously monitor our systems for potential vulnerabilities and security threats.

Data Minimization

We collect only the personal information necessary for our specified purposes and retain it no longer than required.

Data Breach Notification: In the unlikely event of a data breach that poses a risk to your rights and freedoms, we will notify you and relevant authorities as required by law, typically within 72 hours of becoming aware of the breach.

Your Rights and Data Management

Under data protection law, you have several rights regarding your personal information. These rights include:

Right to Access

You can request a copy of the personal data we hold about you, including information about how we process it.

Right to Rectification

You can ask us to correct inaccurate or incomplete personal information we maintain about you.

Right to Erasure

You can request deletion of your personal data in certain circumstances, such as when it is no longer necessary for the purposes for which it was collected.

Right to Data Portability

You can request that we transfer your personal data to another organization or provide it to you in a structured, commonly used format.

Right to Object

You can object to certain types of processing, including processing for direct marketing purposes or based on legitimate interests.

Right to Restrict Processing

You can request that we limit how we use your personal data in specific situations, such as while we verify its accuracy.

How to Exercise Your Rights

To exercise any of these rights, please contact us using the details provided on our Contact page. We will respond to your request within one month, though this period may be extended in complex cases.

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) if you believe we have not handled your personal data appropriately.

Your Rights and Opt-Out Instructions

You are not required to provide any personal information when using this website. If you prefer not to share your data, you may:

Avoid filling out contact forms, account registrations, or any data-submitting features
Disable cookies through your browser settings (see our Cookie Policy for more details)
Contact us directly to request the deletion of any previously shared personal data

We respect your privacy choices. If you would like us to delete your data, please reach out to us at the contact details provided on our Contact page. We will process your request promptly.

Data Retention

We retain personal information only for as long as necessary to fulfill the purposes for which it was collected, comply with legal obligations, resolve disputes, and enforce our agreements.

Retention periods vary depending on the type of data and the purpose for which it was collected. When personal information is no longer required, we securely delete or anonymize it in accordance with our data retention policies and applicable law.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make material changes, we will update the "Last updated" date at the top of this policy and may provide additional notice through our website or by email. We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.